For EPC Contractors

From 4-6 Weeks to ~1 Week

Your procurement team spends 40% of their time on Excel and Emails. We automate that. They focus on negotiations.

75%
Faster Cycles
90%
Less Manual Work
<1%
Error Rate
Book a 30-min Demo

The Pain with Piping Procurement

20% of project cost. 70% of procurement headaches.

Bidding
  • Blind estimates with old prices
  • 15% error can flip margins
  • Weeks of manual work
Execution
  • 150+ emails per RFQ
  • 8 suppliers = 8 formats
  • 4-6 week cycles
Post-Project
  • Same product, 15 codes in ERP
  • No spend visibility
  • Historical data useless
18-40%
Manual entry error rate
40%
Buyer time chasing info
5.5h/week
Searching product data
1.4-5.4%
Typical EPC margins

Source: Google Deep Research, Oil & Gas EPC Industry Analysis, January 2026

Who Does What

Clear handoffs, full visibility. Everyone knows their role.

Piping Engineer

Upload MTO

  • Export MTO from 3D model as Excel
  • Upload → instant normalization (unique codes)
  • System scans for errors (wrong schedules, material, missing data)
  • Fix issues, forward to Procurement
Procurement

Launch RFQ

  • Review normalized MTO
  • Auto-split by product category
  • AVL matching, select suppliers
  • Set deadline, dispatch with one click
Suppliers

Quote Online

  • Receive RFQ with clear, normalized specs
  • Quote online: prices, lead times, terms
  • Auto-reminders for deadlines
  • All Q&A logged in system
Engineering

Technical Evaluation

  • TBE generated automatically
  • Side-by-side comparison vs. specs
  • Deviations flagged, approve or reject
  • No copy-paste from PDFs
Procurement

Award & PO

  • CBE ready with optimal split
  • Review, negotiate, approve
  • PO generated with correct codes
  • Export to SAP / Oracle / ERP
Traditional
4-6 weeks
With Us
~1 week

The Procurement Dashboard

One click to dispatch RFQ to your entire AVL. No emails, no Excel attachments.

app.projectmaterials.com/rfq/create
PM
Project Materials
| Procurement Portal
Acme Engineering Ltd.
MR
Draft

New RFQ: Offshore Platform Alpha

MTO uploaded: 847 line items • Normalized • Ready to dispatch

Deadline

Sep 30, 2025

# Normalized Code Description Size Qty Category
1 PIPE-SMLS-A106B-6-S40 Seamless Pipe CS 6" 500 m Pipes
2 BWF-ELB90-A234WPB-6-S40 Elbow 90° LR BW 6" 48 pcs Fittings
3 FLG-WN-A105N-6-150 Flange WN RF 6" 96 pcs Flanges
4 VLV-GATE-A216WCB-6-150 Gate Valve CS 6" 8 pcs Valves
5 GSK-SW-SS316-6-150 Gasket Spiral Wound 6" 96 pcs Gaskets
6 BOLT-STUD-A193B7-3/4 Stud Bolt + 2 Nuts 3/4" 384 sets Bolts
Send to AVL:
Acme Piping Gulf Steel Nordic Valves +2 more
MTO validated Codes normalized AVL matched
847 items normalized in seconds
AVL auto-matched by category
One click dispatch to 5 suppliers

The Engine

Semantic normalization. Not simple string matching.

1

Linguistic Normalization

10+ languages. "Seamless" = "Nahtlos" = "Sans soudure"

2

Unit Conversion

6" = DN150 = 168.3mm. Automatic.

3

Standard Alignment

ASME/ASTM ↔ EN/ISO equivalences

4

Spec Validation

Check offers vs piping class requirements

Recognizes 3M Products
However they're written
Any Language
10+ languages supported
No AI
Deterministic rules, 100% auditable
Learn more about the Engine

The Layer SAP/Ariba Cannot Handle

They create MRs. They store POs. What happens in between?

Without Us
SAP/Ariba
MR
🔥
Excel Chaos
SAP/Ariba
PO
Manual entry. Errors. 4-6 weeks.
With Us
SAP/Ariba
MR
Project Materials
Normalize → RFQ → TBE
SAP/Ariba
PO
Automated. Accurate. ~1 week.

We don't replace your ERP. We automate the gap it can't handle.

See how we compare to AVEVA, SAP, and others →

All Piping. Covered.

Pipes Valves Fittings Flanges Gaskets Bolts 1/8" – 80" ASME · API · EN · ISO

Your Data, Your Infrastructure

Choose how you deploy. Both options keep your data 100% under your control.

Self-Hosted

Your PostgreSQL, your SSO

  • 100% on your servers
  • Source code provided
  • Only descriptions to API

SaaS

Fully managed, your region

  • Dedicated instance
  • No infra overhead
  • Managed updates
API only sees product descriptions

No prices, no suppliers, no business context. Anonymous calls.

Common Questions

What EPC contractors ask before getting started.

How is this different from ARIBA?
ARIBA moves documents but doesn't understand piping specs. We normalize: "6 inch seamless X42" and "DN150 SMLS API5L X42" become the same code. That's why you can compare quotes fairly.
How much does it cost?
Low setup fees, then variable costs per API call. No fixed annual license. Scale up or down with your project load.
Who owns the data?
You do. 100%. Source code provided. API calls are anonymous. We never see your MTOs, prices, or suppliers.
Does it integrate with SAP / Oracle?
Yes. Standard connectors for SAP MM, Oracle Procurement Cloud, Microsoft Dynamics. POs flow directly into your ERP.
How fast can we go live?
First RFQ within a week. Full rollout with ERP integration typically 4-8 weeks. Start small, prove value, then expand.

See It in Action

30 minutes. MTO upload, normalization, supplier bidding, automated TBE/CBE. The complete flow.

Book a Demo